The AI Phone Assistant for Your Event Venue
More time for event planning, less for standard inquiries: voiceOne answers questions about capacities, checks dates, and takes booking requests – 24/7.
Start Free Trial Now Discover BenefitsHow voiceOne Supports Your Event Venue
24/7 Availability
Accept inquiries for weddings, corporate parties, conferences, etc., anytime, even outside office hours.
Relief for Your Team
Reduce calls for basic info (capacity, equipment). More time for customer consultation and organization.
Satisfied Event Planners
Quick initial information on available dates, room sizes, or catering options without waiting time.
Automated Date Check
The AI checks your occupancy calendar to see if the desired date or period is still available.
Info on Rooms & Equipment
Automatic information about room capacities, seating arrangements, available technology (projector, sound system), etc.
Recording Booking Inquiries
Structured capture of inquiries (type of event, date, number of guests, contact details) for your quote.
Info on Catering & Services
Information about possible catering packages, beverage flat rates, or additional services.
Calendar & CRM Integration
Optional connection to your occupancy calendar or CRM system for efficient processes.
Typical Use Cases for Event Venues
Recording Booking Inquiries
Capture inquiries for weddings, birthdays, corporate parties, meetings, or conferences in a structured way.
Checking Date Availability
Quickly inform interested parties whether their desired date for the location is still free.
Info on Capacity & Equipment
Automatic information about maximum guest numbers, room sizes, technical equipment, or parking facilities.
Info on Catering & Additional Services
Answering questions about menu suggestions, beverage packages, decoration, or external service providers.
How voiceOne Works - It's Simple
Set Up
Configure your AI assistant online in minutes. Set greetings, response options, and forwarding rules.
Incoming Call
A potential client calls. Our AI answers the call with your custom greeting.
AI Interacts
The AI answers questions, records inquiry details, checks dates, or forwards the call if necessary.
Stay Informed
Receive notifications about calls, inquiries, and important information via email or app.
Our Quality Promises
Software
Made in Germany
Software
Hosted in Germany
Optimized for
Speech Understanding (DE)
What our delighted customers say
"voiceOne handles the initial inquiries perfectly, asking the right questions about event type and guest count. This saves us a lot of time and allows us to send targeted quotes faster."Julia Wagner, Event Manager, Lakeside Venue
"Checking date availability used to tie up our phone lines. Now, the AI does it instantly, 24/7. Our clients love the quick feedback."Thomas Bauer, Owner, Historic Ballroom
"Providing info on room capacity and technical specs is now automated. It's efficient and ensures consistent information for everyone asking."Sophie Dubois, Conference Center Director
Suitable packages for every need
Choose the plan that best suits your call volume and requirements.
Basic
- ✓ Basic AI functions
- ✓ 50 minutes / month
- ✓ then €0.29 / minute
- ✓ Inquiry summaries
- ✓ Email support
Premium
- ✓ All Basic features
- ✓ 350 minutes / month
- ✓ then €0.29 / minute
- ✓ Advanced AI functions
- ✓ Calendar/CRM Integration Option
- ✓ Phone support
Professional
- ✓ All Premium features
- ✓ 1200 minutes / month
- ✓ then €0.29 / minute
- ✓ Priority support
- ✓ Dedicated Account Manager
Enterprise
- ✓ All Professional features
- ✓ Custom minute allowance
- ✓ Dedicated Servers (optional)
- ✓ Custom integrations
- ✓ SLA
Optional Add-ons
The PersonalAssistant calls your contacts automatically, conducts conversations, and handles important tasks on your behalf. MultiCall allows you to call a contact multiple times in a row if they are not reached.
Frequently Asked Questions (FAQ) for Event Venues
Can the AI handle complex inquiries for large events?
The AI can capture all relevant basic data in a structured way (date, guest count, event type, special requests, contact details). For detailed planning and quoting, the inquiry is then forwarded to your team.
How current is the information on date availability?
When connected to your digital occupancy calendar, the AI can check availability in real-time. Without integration, you can manually define free/blocked periods or have the AI record an inquiry.
Can the assistant provide information on different seating arrangements?
Yes, you can store information about possible setups (banquet, parliamentary, reception, etc.) and the associated capacities.
How are requests for viewing appointments handled?
The AI can record appointment requests for viewings and forward them to you or, if you offer fixed time slots, schedule them directly.
Can I store information about external partners (DJ, photographer, etc.)?
You can store a list of recommended partners that the AI can provide information about, but you should point out that booking must be done separately.
Is the system also worthwhile for smaller locations or halls?
Yes, especially if you don't always have a staffed event office, voiceOne ensures professional availability and makes sure no inquiry gets lost.
Ready for perfectly organized events?
Optimize your inquiry processing and delight event planners. Test voiceOne now without obligation.
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